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Joint ENC - ISMAR Conference April 6 - 10, 2025

Co-Hosted by Experimental Nuclear Magnetic Research Conference (ENC) at the ASILOMAR CONFERENCE CENTER

               

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Exhibitor Toolkit 2025

We look forward to your company's participation at the Joint ENC - ISMAR Conference, April 6-10, 2025. If you have not yet signed up, please use the Exhibitor Order Form to order available options. Exhibit booths are SOLD-OUT.

Details for the planning of your exhibit booth or hospitality suite are available below.
Please review this full page!

Tricord Service Kit (shipping/warehouse, electrical, specialty furnishings, & more)

Review what's included with your exhibit booth or hospitality suite.

Go to TRICORD SERVICE KIT use password 2025encismar (case sensitive)

SCHEDULE for booth and suite move-in / move-out and conference staffing expectations.

Required Forms, Specs, Deadlines for Participating Vendors

Required - Mobile App Description for your company - February 7 Deadline
Click HERE for online form to complete.
Required - Provide COI or sign Liability Waiver - February 7 Deadline
Click HERE for COI info plus waiver to sign if no COI. 
Required - Space Agreement for booths & suites - February 7 Deadline
Click HERE for form to sign & submit.

Required - Free Registration Form for Booth or Suite - February 28 Deadline
Follow instructions HERE, includes detail for addt'l booth or suite staff registrations.
 
ONLY if ordered - Email Blast HTML & Send Details - February 28 Deadline 
Click here for sample of what you need to deliver & where to send.
Only if ordered - Rotating Banner PNG file (artwork) - February 28 Deadline
Click here for specs and screenshots.
Only if ordered - Literature Insert Delivery Deadline - March 24 Deadline
Click here for labels to affix to each box(es) you ship.

Labels include shipping address and instructions. Prepare 950 inserts. We will adjust this quantity in mid-March to reflect actual pre-registration. However, if you need to produce your inserts prior to mid-March, please create 950.

Bag stuffing begins March 26. If your insert is NOT received it will not be included.

LEAD RETRIEVAL at the conference - Use BadgerScan (FREE app) to scan QR code on name badges

All exhibitors will receive a pre-conference registration list approx 10 business days before the conference. The list will include Name, Affiliation, State/Region for each pre-registered attendees. Additional contact information will be provided for those attendees that opted in to share their details with conference exhibitors.

In addition, we suggest all exhibitors consider using the FREE BadgerScan app for iOS or Android devices. Learn more about Badgerscan. The app is available in the App & Play stores. 
Move-in & Move-out / What's Included for Exhibit Booths or Hospitality Suites


Booth Move-in (two options):
Sun, April 6, 2-4pm OR Mon, April 7, 10am-12pm

Booth Move-out (one option only):
Thurs, April 10, 4-6pm

Exhibit Booths include these items: 8’ High Back Drape 3’ High Side Rails (1) 6’ Skirted Table (2) Side Chairs (1) Wastebasket 7” x 44” ID Sign. One free full conference registration. Additional Exhibits-only badges can be purchased for $300.

Not Included with Booths
These items may be ordered from Tricord.

  • Carpeting is not included
  • Electrical is not included (e.g. if you want a plug at your booth)
  • Lighting is not included. Clip lights may be ordered.

Suite Move-in:
Sun, April 6, 12-4pm (unless other arrangements confirmed with ENC and Tricord)

Suite Move-out:
Thurs, April 10, 8am-12pm

Hospitality Suites include a basic set-up of banquet tables and chairs that you need to order from your Asilomar event services manager. Two free full conference registrations. Additional Exhibits-only badges can be purchased for $300.

Not included with hospitality suites and where to order:

  • Speciality furniture (cocktail tables, heaters, soft furnishings and services (drayage, assembly, extra power drops) - order these items from TriCord
  • Catering services, standard infrastructure (incl. banquet tables and chairs), internet - order these items from Asilomar (your assigned convention services manager)








Cancellation Policy

      • On or before January 31, 2025, company will be subject to a fee equal to 50% of total paid.
      • After January 31, 2025, no refunds. There will be no exceptions.

Thank you ENC Major Sponsors



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