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Joint ENC - ISMAR Conference April 6 - 10, 2025

Co-Hosted by Experimental Nuclear Magnetic Research Conference (ENC) at the ASILOMAR CONFERENCE CENTER

               

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Exhibitor Toolkit 2025

We look forward to your company's participation at the Joint ENC - ISMAR Conference, April 6-10, 2025.

VENDOR OPPORTUNITIES 2025  |  Sign-up Today - Only 2 booths remaining!

Download Exhibitor Order Form   |   Booth Floor Plan Updated regularly, use this to determine your booth preferences for Order Form.

    • Exhibit Booth in poster garage: $3,000. Booths are 10-ft wide x 8-ft deep. See more info on what is included below. Due to space limitations, there is a limit of one booth per company.
    • Literature Insert in conference bags, $1,300 / insert. 
    • Email Blast to ENC List + Pre-registered attendees for joint meeting, $1,800. Company provides HTML message that ENC will distribute via its email platform (sent to approx. 2,500 ppl) inclusive of conference pre-registrants.
    • Rotating Banner in online planner & mobile app, $2,500. Rotating banner on the home screen of online planner & mobile app. 
    • Student Travel Stipend supporter, $500+. Help support student participation. Recognition commensurate with level of support.


 Move-in & Move-out / What's Included for Exhibit Booths or Hospitality Suites

Booth Move-in (two options):
Sun, April 6, 2-4pm OR Mon, April 7, 10am-12pm

Booth Move-out (one option only):
Thurs, April 10, 4-6pm

Exhibit Booths include these items: 8’ High Back Drape 3’ High Side Rails (1) 6’ Skirted Table (2) Side Chairs (1) Wastebasket 7” x 44” ID Sign. One free full conference registration. Additional Exhibits-only badges can be purchased for $300.

Not Included with Booths
These items may be ordered from Tricord.

  • Carpeting is not included
  • Electrical is not included (e.g. if you want a plug at your booth)
  • Lighting is not included. Clip lights may be ordered.

Suite Move-in:
Sun, April 6, 12-4pm (unless other arrangements confirmed with ENC and Tricord)

Suite Move-out:
Thurs, April 10, 8am-12pm

Hospitality Suites include a basic set-up of banquet tables and chairs that you need to order from your Asilomar event services manager. Two free full conference registrations. Additional Exhibits-only badges can be purchased for $300.

Not included with hospitality suites and where to order:

  • Speciality furniture (cocktail tables, heaters, soft furnishings and services (drayage, assembly, extra power drops) - order these items from TriCord
  • Catering services, standard infrastructure (incl. banquet tables and chairs), internet - order these items from Asilomar (your assigned convention services manager)









Required Forms, Specs, Deadlines for Participating Vendors

Mobile App Description for your company
Click here for online form to complete with your description. 		 Complete one time per company. If you are sharing a booth or suite EACH company completes this form.  February 7 Deadline
Certificate of Insurance (COI) or Signed Waiver
Click here for COI info plus waiver to sign if no COI. 		 One per booth or suite   February 7 Deadline
Signed Vendor Space Agreement
Click here for form to sign & submit		 One per booth or suite   February 7 Deadline

Free Registration Form for Booth or Suite
Look for email with coupon codes for free registration (1 per booth and 2 per hosp suite). A code is also available for discounted registration for additional staff not covered by the free registration(s).

Limits:

1 free reg per booth

2 free reg per Hosp Ste


  February 28 Deadline
Email Blast HTML & Preferred send date and time
Click here for sample of what you need to deliver &
where to send		 Only if ordered  February 28 Deadline
Rotating Banner PNG file (artwork)
Click here for specs and screenshots		 Only if ordered  February 28 Deadline
Literature Insert Delivery Deadline
Click here for labels to affix to your carton(s).
Labels include shipping address and instructions. Prepare 950 inserts. We will adjust this quantity in mid-March to reflect actual pre-registration. However, if you need to produce your inserts prior to mid-March, please create 950.		 Only if ordered

 March 25 Deadline

Note: bags are stuffed by Tricord. Stuffing will begin on March 27. If your ordered insert is NOT received it will be missing from conference bags.

Cancellation Policy

      • On or before January 31, 2025, company will be subject to a fee equal to 50% of total paid.
      • After January 31, 2025, no refunds. There will be no exceptions.

Thank you ENC Major Sponsors



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