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Experimental Nuclear Magnetic Resonance Conference

APRIL 7 - 11, 2024

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Vendor Toolkit


Conference badges contain a QR code (vCard format including name, institute, address, and email only) that may be scanned using the FREE BadgerScan App. Any QR reader will work, however, BadgerScan has several nice features including the ability to export contacts in CSV file. Many ENC vendors are familiar with BadgerScan since we have recommended its use over the past 8 years.

  • To get started install BaderScan on your iOS or Android device. If you have trouble with App Store or GooglePlay, please use install links here:
  • Use the ENC Sample Badges for testing. Be sure to set 'Page Size & Handling' > Custom Scale: 100%.
  • READ the BadgerScan Pre-Flight Checklist to be ready BEFORE you travel. You should test scanning & exporting contacts (so you can do this daily!).

SCHEDULE for Booth and Suite Set-up and Move-out

Tricord Exhibitor Services Kit  Use password 2023enc (case-sensitive) to access the kit.

Tricord will accept all freight shipments and deliver to your booth or suite (details in their kit). They will also provide services and rentals (details in their kit). See below for more info. NOTE: the advance order deadline for Tricord is March 22.

Exhibit Booths include these items: 8’ High Back Drape 3’ High Side Rails (1) 6’ Skirted Table (2) Side Chairs (1) Wastebasket 7” x 44” ID Sign.

Not Included with Booths
(if you want these items, you need to order from Tricord).

    • Carpeting is not included
    • Electrical is not included (e.g. if you want a plug at your booth)
    • Lighting is not included

Hospitality Suites include a basic set-up of banquet tables and chairs that you need to order from your Asilomar contact. Below are items NOT included with hospitality suites and where to order:

  • Speciality furniture (cocktail tables, heaters, soft furnishings and services (drayage, assembly, extra power drops) - order these items from TriCord
  • Catering services, standard infrastructure (incl. banquet tables and chairs), internet - order these items from Asilomar (your assigned convention services manager)

ENC Required Forms, Specs, Deadlines for Vendors

Mobile App Description for your company
Click here for online form to complete with your description. 
Complete one time per company. If you are sharing a booth or suite EACH company completes this form.  February 15 Deadline
Certificate of Insurance (COI) or Signed Waiver
Click here for COI info plus waiver to sign if no COI. 
One per booth or suite (primary contact company)  February 15 Deadline
 Signed Vendor Space Agreement
 Click here for form to sign & submit
One per booth or suite (primary contact company)  February 15 Deadline

 Free Registration Form for Booth or Suite
 Click here for online form. Available only until March 1.

For additional booth or suite staff, use the Exhibits Only   Order Form for reduced registration.

Limit of 1 free reg per booth and 2 free reg per suite.

 March 1 Deadline
 Email Blast HTML & Preferred send date and time
 Click here for sample of what you need to deliver &
 where to send
If ordered  March 1 Deadline
 Rotating Banner PNG file (artwork)
 Click here for specs and screenshots
If ordered  March 1 Deadline
 Literature Insert Delivery Deadline
 Click here for labels to affix to your carton(s).
 Labels include shipping address.
If ordered

 April 3 Deadline

Note: bags are stuffed by Tricord. Stuffing will begin on April 4. If you ordered insert is NOT received it will be missing from conference bags.


Cancellation Policy

Take note of the cancellation policy before signing up to participate.

  • On or before January 27, 2023, company will be subject to a fee equal to 50% of total paid.
  • After January 27, 2023, no refunds. There will be no exceptions.

Thank you ENC Major Sponsors

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mention @ENC_Conf and #enc2023
in your social media communications

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