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Experimental Nuclear Magnetic Resonance Conference

APRIL 7 - 11, 2024

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Exhibitor Toolkit 2024

This page contains important information for vendors exhibiting at the ENC 2024, April 7-11, 2024.

SCHEDULE for Booth and Suite Set-up and Move-out

Lead Retrieval - Free to use

Conference badges contain a QR code (vCard format including name, institute, address, and email only) that may be scanned using the FREE BadgerScan App. Any QR reader will work, however, BadgerScan has several nice features including the ability to export contacts in CSV file. Many ENC vendors are familiar with BadgerScan since we have recommended its use over the past 8 years.

  • To get started install BaderScan on your iOS or Android device. If you have trouble with App Store or GooglePlay, please use install links here:
  • Use the ENC Sample Badges for testing. Be sure to set 'Page Size & Handling' > Custom Scale: 100%.
  • READ the BadgerScan Pre-Flight Checklist to be ready BEFORE you travel. You should test scanning & exporting contacts (so you can do this daily!).

Tricord Exhibitor Services Kit  

Tricord will accept all freight shipments and deliver to your booth or suite (details in their kit). They will also provide services and rentals (details in their kit). See bottom of this page for info on "What's Included with a Booth or Suite".

Exhibitor Service Kit for Tricord:

Use password 2024enc for the kit from Tricord (link above).

ENC Required Forms, Specs, Deadlines for Vendors

Mobile App Description for your company
Click here for online form to complete with your description. 
Complete one time per company. If you are sharing a booth or suite EACH company completes this form.  February 9 Deadline
Certificate of Insurance (COI) or Signed Waiver
Click here for COI info plus waiver to sign if no COI. 
One per booth or suite (primary contact company)  February 9 Deadline
Signed Vendor Space Agreement
Click here for form to sign & submit
One per booth or suite (primary contact company)  February 9 Deadline

Free Registration Form for Booth or Suite
Look for email from sent February 13 with coupon codes for free registration (1 per booth and 2 per hosp suite). A code is also available for discounted registration for additional staff not covered by the free registration(s).


1 free reg per booth

2 free reg per Hosp Ste

 February 28 Deadline
Email Blast HTML & Preferred send date and time
Click here for sample of what you need to deliver &
where to send
If ordered  February 28 Deadline
Rotating Banner PNG file (artwork)
Click here for specs and screenshots
If ordered  February 28 Deadline
Literature Insert Delivery Deadline
Click here for labels to affix to your carton(s).
Labels include shipping address and instructions. Prepare 750 inserts.
If ordered

 March 18 Deadline

Note: bags are stuffed by Tricord. Stuffing will begin on March 19. If your ordered insert is NOT received it will be missing from conference bags.

What's Included with Your Exhibit Booths or Hospitality Suite

Exhibit Booths include these items: 8’ High Back Drape 3’ High Side Rails (1) 6’ Skirted Table (2) Side Chairs (1) Wastebasket 7” x 44” ID Sign.

Not Included with Booths
(if you want these items, you need to order from Tricord).

  • Carpeting is not included
  • Electrical is not included (e.g. if you want a plug at your booth)
  • Lighting is not included

Hospitality Suites include a basic set-up of banquet tables and chairs that you need to order from your Asilomar contact. Below are items NOT included with hospitality suites and where to order:

  • Speciality furniture (cocktail tables, heaters, soft furnishings and services (drayage, assembly, extra power drops) - order these items from TriCord
  • Catering services, standard infrastructure (incl. banquet tables and chairs), internet - order these items from Asilomar (your assigned convention services manager)

Cancellation Policy

      • On or before January 26, 2024, company will be subject to a fee equal to 50% of total paid.
      • After January 26, 2024, no refunds. There will be no exceptions.

Thank you ENC Major Sponsors

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